Document Management System
SnohDocs is an AI-powered enterprise DMS. It classifies and files every document as it arrives, keeps versions and permissions under control, and finds the exact page you need from a question in plain language — across contracts, drawings, SOPs, invoices and HR records.
Matching on meaning across text, OCR layer and metadata…
What SnohDocs is
SnohDocs is an AI-powered Document Management System. Documents arrive from desktops, email, scanners and connected systems; AI classifies each one, extracts its metadata and files it without anyone choosing a folder. From there it lives under version control and role-based access, moves through review and approval where required, and stays retrievable by meaning — long after the person who filed it has moved on.
Drag and drop, email forwarding, watched folders, scanner output and API submissions all feed the same repository. Duplicates are detected on arrival.
The document type is recognised, metadata extracted, tags applied and the folder path chosen from your taxonomy. Scanned pages are OCR-processed and indexed.
Semantic search matches on meaning, not filenames, and returns the passage that answers you with its page reference, version and permissions attached.
The problem
Nobody set out to build a filing system out of Outlook, a G: drive and three people's laptops. It happened one urgent attachment at a time.
The same agreement sits in a shared drive, two inboxes and a laptop, and nobody can say which one was signed.
Version history maintained through filenames, until someone works from a draft that was superseded a month ago.
Finding one clause means guessing folder names and opening files one at a time, because nothing indexed the contents.
Folders shared once for a project stay open for years, including to people who left the organisation.
Records that legally must be retained sit unindexed in storage, retrievable only by whoever remembers packing them.
An auditor asks who accessed a document and when, and there is simply no record to produce.
Capabilities
Enable what you need now and add the rest as you scale. Every module shares the same permissions model, audit trail and API.
Documents file themselves into your taxonomy on arrival.
Ask in plain language instead of guessing what it was named.
One current version, and a complete record of the ones before it.
Discussion stays attached to the document, not in a separate thread.
People see the documents their role calls for, and nothing else.
Review and approval routed by document type, without code.
Every action recorded as it happens, not reconstructed afterwards.
Protection that follows the document, including outside your walls.
Ask the repository a question and get an answer with its source.
What it holds
Standard types are recognised out of the box, with their own metadata schema, retention rule and approval route. Anything specific to your business becomes a custom type — configured, not coded.
How it works
Six stages, and your team is only involved in one of them. Everything from classification to retention runs on rules you set once, per document type.
Dropped in from desktop, email, scanner or API.
AI reads it, tags it and extracts the metadata.
Lands in the right folder without anyone choosing one.
Versions, permissions and approvals from the first save.
Found by meaning, with the page reference attached.
Archived on policy, with the audit trail intact.
Document lifecycles
Each document type carries its own metadata schema, review route, retention rule and access model. Start from a working configuration and adjust it to your policy.
Inside the product
Query — “which vendor contracts expire before September”
4 of 1,904 contracts matched · 0.28 s · results filtered to documents you can access
Supply Agreement — Sandhar Automotive · /Legal/Contracts/2026/Vendors
| Role | Scope | Users | View | Edit | Share | Delete |
|---|---|---|---|---|---|---|
| Legal team | /Legal/** | 7 | ✓ | ✓ | ✓ | ✓ |
| Finance | /Legal/Contracts | 12 | ✓ | — | — | — |
| Plant heads | /Legal/Contracts/Vendors | 4 | ✓ | — | — | — |
| Auditor (external) | /Legal/** · read-only | 2 | ✓ | — | — | — |
| Vendor portal | Single document · 14-day link | 1 | ✓ | — | — | — |
External access is watermarked with the recipient's identity, time-limited and revocable · every view logged
Industries
SOPs, drawings and quality records under revision control, distributed to the right plant with acknowledgement tracked.
Supplier agreements, store leases and licences held centrally, with expiry alerts before a renewal is missed.
Patient records, accreditation files and equipment documentation under strict, logged access control.
Bilingual records, printed and handwritten, digitised at scale with retention schedules and full traceability.
Drawings, subcontractor agreements and site records organised per project, retrievable years after handover.
KYC packs, sanction letters and credit files indexed and access-controlled to satisfy regulatory inspection.
Policy documents, surveyor reports and claim files kept together and searchable across the life of a claim.
PODs, lorry receipts and transport contracts captured at the point of return rather than at month-end.
Admission forms, certificates and accreditation evidence turned into a searchable, auditable archive.
Integrations
SnohDocs can govern content in place or take it in as the system of record. Either way, your teams keep working in the tools they know while SnohDocs handles indexing, permissions and retention.
Security & compliance
A DMS is only as useful as it is trusted. Permissions, encryption and the audit trail are not add-on modules in SnohDocs — they apply to every document from the moment it is captured.
Separate rights for view, download, edit, share, approve and delete, scoped by repository, folder, document or version, and mapped to your existing Azure AD or LDAP groups.
Documents encrypted in storage and over the wire. On-premises deployments keep the keys, the index and the content entirely inside your network.
External links carry an expiry, optional password and download restriction, and stamp the recipient's identity onto every page they open.
Documents are signed digitally as part of approval, and the signed copy is stored as a locked version with the signature record attached.
Upload, view, download, edit, share, approval, version change and deletion — each logged with user, timestamp and IP, and not editable from the application.
Retention clocks start on the event you define, archive automatically, and flag records for review or disposal when the period ends. Legal hold overrides disposal.
Why SnohDocs
Measured against the same teams finding the same documents before rollout.
Print-and-file routines replaced by capture at source with digital sign-off.
Every save recorded, every superseded copy retrievable, one version current.
Duplicate detection and policy-driven archival on cheaper tiers.
English and major Indian languages, including mixed printed and handwritten pages.
Managed cloud, or fully on-premises inside your own data centre.
Azure AD, LDAP, role-based access, encryption and watermarked sharing.
Full REST coverage with webhooks for approval, expiry and retention events.
Frequently asked
A Document Management System is the single place an organisation keeps its business documents, with control over who can see each one, which version is current, and what has happened to it. It replaces shared drives and email attachments with one repository that is searchable, permissioned and auditable.
For most document management use cases, yes — SnohDocs covers the repository, permissions, versioning, workflow and audit trail in one product, with AI search on top. Many customers keep SharePoint for collaboration and connect it to SnohDocs as a source, so documents stay where teams create them while SnohDocs governs and indexes them.
Yes. Every save creates a version with its author, timestamp and change note. You can compare any two versions side by side, roll back to an earlier one, and see the full document timeline. Superseded versions stay retrievable for audit but are never served as current.
Yes. Scanned documents and images are OCR-processed on upload, so their text is indexed and searchable alongside born-digital files. Handwritten annotations are captured where legible and flagged where they are not.
Yes. OCR runs automatically on every scanned upload and covers English and major Indian languages, including pages that mix printed and handwritten content.
Yes. SnohDocs runs as a managed cloud subscription or as a fully on-premises installation inside your own data centre, including air-gapped environments where no document may leave the network.
External shares are time-limited links with optional passwords, download restrictions and dynamic watermarking that stamps the recipient's identity onto every page. Access can be revoked at any time and every view is logged.
Yes. SnohDocs connects to SAP, Oracle and Microsoft Dynamics, along with SharePoint, Google Drive, OneDrive, Azure Blob Storage, SQL databases, email, FTP and SFTP, over standard REST APIs.
Yes. Role-based access control works at repository, folder, document and version level, with separate rights for view, download, edit, share, approve and delete. Permissions can be mapped to the groups you already maintain in Azure AD or LDAP.
You ask in plain language rather than guessing filenames. SnohDocs matches on meaning across the document text, its OCR layer and its extracted metadata, then returns the passage that answered your question with the page reference attached. Results are always filtered to what you have permission to see.
Yes. Retention policies move documents to archive storage when their retention clock starts, keep them retrievable for the required period, and flag them for review or disposal when it ends. A legal hold overrides scheduled disposal.
Every upload, view, download, edit, share, approval, version change and deletion is recorded with the user, timestamp and IP address. The trail is exportable for any document or date range and cannot be edited from within the application.
Yes. REST APIs cover upload, search, metadata retrieval, permission changes and workflow actions, with webhooks for downstream events such as approval or expiry.
Yes. Review and approval routes are configured per document type without code, including parallel reviewers, conditional routing by department or value, escalations and reminders.
Yes. Documents can be signed digitally within the approval workflow, and the signed copy is stored as a locked version with the signature record attached to the audit trail.
A departmental rollout on the cloud edition typically goes live in two to three weeks. Enterprise-wide deployments with legacy migration and ERP integration usually run six to ten weeks, depending on how much existing content has to be moved and re-indexed.
Centralise, secure, collaborate and find every document instantly. Start a free trial, or send us a folder of your real documents and we will index them for you on a demo call.
Contact
Tell us which documents you can never find. We will show you SnohDocs indexing and retrieving that exact type.
